Paperless Document Management
Paperless is a document management system that helps you convert physical documents into searchable digital archives. Based on paperless-ngx, it uses OCR (Optical Character Recognition) to make all your scanned documents fully searchable.
Features
- Document Scanning: Easily digitize physical documents
- Automatic OCR: Convert images to searchable text
- Intelligent Classification: Automatically organize documents based on content
- Advanced Search: Find any document in seconds
- Metadata Extraction: Automatically extract dates, amounts, and other key information
- Tagging System: Create a flexible organization system
- Mobile Friendly: Upload documents from your smartphone
- Email Processing: Forward emails directly to your document archive
- Secure Access: Role-based permissions system
Use Cases
Paperless is ideal for:
- Financial Records: Store and organize receipts, invoices, and statements
- Legal Documents: Maintain searchable archives of contracts and agreements
- Medical Records: Securely store health documents and insurance claims
- Home Organization: Digitize warranties, manuals, and household records
- Business Compliance: Maintain required documentation in a searchable format
Implementation Process
Our team can help you set up a complete paperless workflow:
- System Setup: Installation and configuration of the Paperless server
- Scanner Integration: Connect with compatible scanners or multifunction devices
- Workflow Design: Create custom document processing rules
- User Training: Help your team transition to digital document management
- Mobile Setup: Configure smartphone scanning apps
Storage Options
Paperless can be configured to store documents in:
- Local storage
- Network-attached storage (NAS)
- S3-compatible object storage
- Encrypted volumes for sensitive information
Contact us to discuss how we can help your organization reduce paper usage while improving document accessibility and searchability.